DEVELOPMENT & CONTRACTING

Working With Professional Vendors for Prompt Results

The Housing Development Department at the Absentee Shawnee Housing Authority works very hard to provide quality service to our communities by using skilled, professional vendors, specifications of work that are detailed and thorough so that jobs can be easily understood and promptly completed, as well as performing on-site inspections daily to ensure quality delivery of services. We appreciate our contractors and vendors and know that we can’t achieve our goals without them so all our contracts and agreements provide payments for services with 10 business days.

We give Indian Preference to Native American owned companies according to Section 7 (b) of the Indian Self-Determination Act (25 U.S.C. 450 e (b)) to all contracts in excess of $10,000.00 and adhere to strict ethical standards in contracting; including but not limited to No Conflict of Interests, Equal Employment Opportunities, Safety Standards, No use of Suspended or Debarred Parties, Clean Air Act, Byrd Anti Lobbying Amendment, and the Davis/Bacon Wage Act.

If you are interested in being added to our Vendors List to receive calls for bids or emergency repairs, please see our list of requirements below and contact Crystal Ragsdale, Project & Contracting Supervisor

Contractor Requirements

Commercial General Liability Insurance; no less than $100,000, Minimum of

$1,000,000.00 for New Development
Oklahoma Workers Compensation
W-9 Tax Identification Certification
Business Address – If PO Box Number, Please Include Street Address
Contact Phone Number
Copy of License Required for a Trade, I.e. Plumbing, Electrical, Etc.
SPIPB Indian Preference Certification (If Applicable)
List of Services or Trades That Your Company Provides

Submit Required Forms and References Below:

If you are interested in being added to our vendors list, please click on the fillable form provided below (blue button) and upload your current documentation and references. We will contact you as soon as we receive and review your information.

Vendor Reference Form

Insurance Claims for Unit Damage:

Just a reminder to all of our residents: Please inform our office in the event of damage to your residence that would be covered by our Homeowner’s/Risk Management Insurance.

Type of events covered by insurance:

Flood/Water (Burst pipes/sewer backups)
Storm: Tornado/Wind/Hail/Lightning
Fire

The most important thing to remember is to communicate with us any damage as soon as the event happens. We have a very limited time to file claims so be sure to call our office at (405) 273-1050 and ask for Crystal Ragsdale, during our normal business hours. After hours or weekends, call our emergency maintenance number (405) 802-6633, and leave a message for us to contact you. We may also need to make preventive repairs ASAP so that the residence is not further damaged, e.g. tarp the roof, board windows, secure damaged areas, etc.

When you report the damage to us, please be sure to be specific about the type of damage – carpet damaged, flooring lifting, pipes busted, shingles missing/damaged, windows broken, etc.; as well as everywhere on the unit that damage has occurred. If at all possible, take plenty of color pictures (there is no such thing as too many!) with all the details of the damage and email them to [email protected]. We try our best to send personnel to assess damages in areas that we know have received damage but our weather is so unpredictable, we want to make sure we don’t miss anyone. We don’t want to wait until it’s too late! We appreciate your help in keeping our residence decent, safe, and sanitary. If you have any further questions regarding how the units are covered, please call us.