Working With Professional Vendors for Prompt Results
The Housing Development Department at the Absentee Shawnee Housing Authority works very hard to provide quality service to our communities by using skilled, professional vendors, specifications of work that are detailed and thorough so that jobs can be easily understood and promptly completed, as well as performing on-site inspections daily to ensure quality delivery of services. We appreciate our contractors and vendors and know that we can’t achieve our goals without them so all our contracts and agreements provide payments for services with 10 business days.
We give Indian Preference to Native American owned companies according to Section 7 (b) of the Indian Self-Determination Act (25 U.S.C. 450 e (b)) to all contracts in excess of $10,000.00 and adhere to strict ethical standards in contracting; including but not limited to No Conflict of Interests, Equal Employment Opportunities, Safety Standards, No use of Suspended or Debarred Parties, Clean Air Act, Byrd Anti Lobbying Amendment, and the Davis/Bacon Wage Act.
If you are interested in being added to our Vendors List to receive calls for bids or emergency repairs, please see our list of requirements below and contact Victoria Stewart, vstewart@ashousingauthority.com
Absentee Shawnee Housing Authority utilizes Beacon to share solicitations with interested parties. To view specifications or receive updates, click a solicitation and fill out the free form on Beacon. You will receive an email
with the link to download attachments. Please note that accurate contact information is required in order to receive any updates.
Beacon is free for bidders.
Request for Proposal Opportunity
October 8, 2025
REQUEST FOR PROPOSAL
The Absentee Shawnee Housing Authority is requesting proposals for a Grant Writer to assist in the procurement of future grants that may be issued by HUD or any other funding sources and opportunities that we qualify to receive.
The Grant Writer will work closely with all Departments of the ASHA to complete information giving us the best opportunity for qualifications, points, or incentives to receive funding opportunities which are usually highly competitive. Experience in successful past funding opportunities is preferred. Examples of funding that we will be interested in procuring (if available this year) is Indian Housing Block Grant (IHBG) Competitive Grant Program, and the Resident Opportunities and Self Sufficiency (ROSS) Grant Program. If these same opportunities aren’t available, we will look for similar grants.
We will be considering many factors when choosing who to contract services with so please complete your proposal with the following information:
- All costs associated with research and grant writing.
(Lowest overall cost - 20 points, 2nd lowest – 15 pts, 3rd lowest – 10 pts, 4th lowest – 5 pts)
- Are you a Native American owned business? If yes: Include Certification from SPIPB or other certifying entity; or complete Indian Preference application attached and include supporting documentation (20 Points)
- What successful grants have you procured for Tribal Housing Entities in the last 5 years? Please be specific and show proof of your involvement. (0 – 20 points)
- Please list any/all qualifications that you feel are important in our decision to choose a Grant writer (0 – 20 points)
- Provide 3 business references (phone numbers and addresses) that currently use your services or have used your services within the past 5 years that we can contact personally.
(0 – 20 points)
Service will be awarded based upon a point system with a possible total of 100 points. We may require negotiations between the firms that score the highest number of points, in the event of a tie, or if we are unclear about the most qualified firm to represent us.
The deadline to respond to this request will be Friday, October 24th, 2025; by 4:30pm Please call me at (405) 273-1050, ext. 203 during our normal business hours if you have any questions or concerns or you can email me at akramirez@ashousingauthority.com. We really appreciate your consideration.
Sincerely
Amanda Ramirez,
Contracts Coordinator
Contractor Requirements
Commercial General Liability Insurance; no less than $100,000, Minimum of
Submit Required Forms and References Below:
If you are interested in being added to our vendors list, please click on the fillable form provided below (blue button) and upload your current documentation and references. We will contact you as soon as we receive and review your information.
Insurance Claims for Unit Damage:
Just a reminder to all of our residents: Please inform our office in the event of damage to your residence that would be covered by our Homeowner’s/Risk Management Insurance.
Type of events covered by insurance:
- Flood/Water (Burst pipes/sewer backups)
- Storm: Tornado/Wind/Hail/Lightning
- Fire
The most important thing to remember is to communicate with us any damage as soon as the event happens. We have a very limited time to file claims so be sure to call our office at (405) 273-1050 and ask for Amanda Ramirez, during our normal business hours. After hours or weekends, call our emergency maintenance number (405) 802-6633, and leave a message for us to contact you. We may also need to make preventive repairs ASAP so that the residence is not further damaged, e.g. tarp the roof, board windows, secure damaged areas, etc.
When you report the damage to us, please be sure to be specific about the type of damage – carpet damaged, flooring lifting, pipes busted, shingles missing/damaged, windows broken, etc.; as well as everywhere on the unit that damage has occurred. If at all possible, take plenty of color pictures (there is no such thing as too many!) with all the details of the damage and email them to akramirez@ashousingauthority.com. We try our best to send personnel to assess damages in areas that we know have received damage but our weather is so unpredictable, we want to make sure we don’t miss anyone. We don’t want to wait until it’s too late! We appreciate your help in keeping our residence decent, safe, and sanitary. If you have any further questions regarding how the units are covered, please call us.
Contact Information
Amanda Ramirez
Contracts Coordinator
Phone: +1 (405) 273-1050 ext. 203
Direct Line: +1 (405) 617-0474
Email: akramirez@ashousingauthority.com
Bob Sheppard
Project Management Supervisor
Phone: +1 (405) 273-1050
Direct Line: +1 (405) 617-0489 ext. 253
Email: rsheppard@ashousingauthority.com